• Data Volunteer
  

Position Description

• Processes activity registrations for the current rotation period.
• Emails activity packets to all registered participants in the current rotation.
• Maintains current database of information on both the website and pc-based software during rotation period.

Responsibilities

• Runs synchronizing software between website and pc-based software to keep the membership database updated.
• Synchronizes website activity registrations for current rotation with pc-based software. 
• Utilizes pc-based software to create host/group assignments for each activity.
• Emails activity selection information to membership for use during the upcoming rotation period.
• Requires (1) 5-6 week period per year.  Very little actual "work" time necessary during this period - approximately 8-12 hours of total "work" time spread over the 5-6 week period.
  

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Database Assistant

• The Database Assistant will report directly to the Data Chair
  
•  Collaborate with the Vice President to design engaging announcements and emails for upcoming parties/events.
•  Works with Arts & Adventure (A&A) leaders to create effective communication for various A&A activities. 
•   Provide training and support for A&A team members in the Wild Apricot system
•   Assisting with updates in Wild Apricot as proficiency is developed. 
•   Attendance at board meetings is a requirement.
•   Attend A & A meetings as requested by A&A Leaders (usually only twice per year)
•   Skills
• •  Should be proficient in Microsoft Excel and MS Word
  •  Graphic manipulation skills being a valuable asset to enhance visual communications.
  •  Ability to learn/be proficient in the Wild Apricot Database system 

Neighborhood Representative (13 Positions)

Position Description

• Reporting to: Kenmure Newcomers and Neighbors (KNN) NR Leader, who reports to the KNN Vice President.
•  Welcome their new area residents and their new KNN members. After the Membership Chair, the NR is the KNN neighborhood point of contact for the entire term of service.
• Meet with new residents to welcome and explain KNN.
• Act as a table host, when available, at KNN parties and as a Host/Greeter at their neighborhood August Patio Party.
• Minimum of one year commitment.
  
• Find and train their replacement

Responsibilities

Introduction to New Residents:

•  Contact new residents who are not yet KNN members by email and/or phone within 2 weeks of receiving the copy of the Kenmure Property Owner’s Association (KPOA) New Resident Report (emailed from the KNN Membership Chair) to set up a house visit.
  
• Go to new resident’s home for introduction. Take a small gift (plant, etc.) of $10 maximum, reimbursable by KNN. Introduce new resident to KNN’s purpose and how it functions within the community. Include an introduction to the KNN website, activity rotations descriptions, the 3 times yearly activity rotations, and the new point of contact.
• Invite the new resident to join KNN
• Give the resident the KNN brochure, NR business card, and the Kenmure Country Club (KCC) Free Trial 1-Month Certificate
• Explain differences between KPOA/KCC/KNN. Give the resident the organization graphic (provided in training material) so they can understand more easily.
• **Email NR Leader, with cc going to KCC Membership Director and KNN VP when visit has been completed. Email addresses are in the training materials.
  

Orientation for New KNN Members: 

• A new resident may also be one that joined KNN before initial contact. If so, treat as new residents (see above).
  
• If needed, explain activity choices for rotations and direct new KNN members to the Database Team to help in signing up for rotations as needed. Do not make any entries for the member in Wild Apricot.
  
• Caution the member about signing up for too many activities in each rotation, as it can make their calendar difficult to manage.
  
• If the timing is mid-rotation, ask the member if they are interested in getting involved with a “limited hosting” activity. If so, contact the Activities Chair and provide the new member’s contact information
  
• Inform the member that annual KNN dues payment is required by November 15. NR’s will be asked to follow up when a payment is missing
  

Annual Meeting(s)

Updated August 5, 2025

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Member-to-Member program

Position Description

Member to Member Coordinator

Responsibilities:

·      The coordinator sends an email to a new member within a week of the email blast from the membership chair.   Coordinator follows up email with phone call/text to assess interest in a M2M lunch/brunch.

·      The coordinator finds an existing member (host) with interests similar to the new member and contacts them about participation.  If the host is interested, the coordinator sends the new member’s contact information along with information on KNN activities and Kenmure Acronym Glossary.

·      The coordinator submits a monthly report for KNN Board on the status of new members’ participation along with dates of scheduled lunch/bunches.  This report is also shared with Kenmure Country Club staff.

·      Attend monthly KNN Board meetings.

Member to Member Host(s)

Responsibilities:

·      The Host contacts the new member(s) and sets up a mutually agreeable date for lunch/brunch at Kenmure Country Club (KCC).

·      The Host informs KCC when making a reservation that the lunch/brunch is a M2M activity.

·      The Host informs the M2M coordinator of the date (and its completion) for lunch/brunch so that information can be included in the monthly report.

·      The Host shares information with new member(s) using materials provided by the M2M coordinator and answers questions about KNN, KCC and the community to the best of their ability.

Updated November 2, 2022 

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Activity Leaders 

Position Description

• Serve as resource person for the group
• Coordinates and for certain activities plans activities for the group
• Work with Data Chair and Activity Chair to ensure information about the group is accurate.
• Problem solve any issues that may arise

Responsibilities

• Most activities assignments are made in computer but those such as Happy Needlers, Hiking, Women’s Book Club and Adventurers are planned and coordinated by the Activity Leader for the entire rotation
• Answer questions about activity from prospective/current members
• Alert members when changes occur during the rotation (adding/deleting members, change in activity/host, adjusting   assignments/group composition, etc.)
• Send information about planned activities to members prior to each event or ensure that delegated leader does this
• Review Activity Information Sheet for accuracy prior to each rotation
• Problem solve any issues that may arise after rotation has begun
• As needed, consult with Activity Chair